Here are the draft minutes of a meeting of the Cochise County Board Of Supervisors which the public was not allowed to attend:
PROCEEDINGS OF THE COCHISE COUNTY BOARD OF SUPERVISORS PLANNING RETREAT HELD ON Tuesday, January 30, 2014
A planning retreat of the Cochise County Board of Supervisors was held
on Thursday, January 30, 2014 9:00 a.m. in Crippen Hall, Huachuca Oaks,
9502 State Highway 92, Miracle Valley, Arizona.
Present: Ann English, Chairman; Richard R. Searle, Vice-Chairman; Patrick G. Call, Supervisor
Staff Present: Michael J. Ortega, County Administrator; James E.
Vlahovich, Deputy County Administrator; Arlethe G. Rios, Clerk of the
Chairman English called the meeting to order at 9:00 a.m.
ANY ITEM ON THIS AGENDA IS OPEN FOR DISCUSSION AND POSSIBLE ACTION
PLEDGE OF ALLEGIANCE
THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING
ITEMS FOR DISCUSSION
Mr. Ortega listed the accomplishments for 2013. He said there were many
projects completed in the previous year, but that he had focused on
director and supervisor level training; completing several county
policies; hiring a financial manager, emergency services coordinator,
and an information technologies director; budget; environmental
concerns for the county; acquiring property to help with the water
conservation effort; social media; fiscal accountability; and employee
The Board commented on the completion of the list of projects and said
they were satisfied with the team effort from all county departments.
Mr. Ortega and Mr. Vlahovich went over the project list for the upcoming year.
Mr. Vlahovich highlighted the vehicle use policy, strategic plan,
relocation of the emergency operations center to melody lane,
technology updates, the Continuity of Operations Plan (COOP), County
101, the Broadband Project and other internal projects.
Supervisor Call asked if a GPS system was mounted on heavy equipment that was left over night on work sites.
Mr. Ortega said he would look into adding this extra security to heavy
equipment and would reach out to the Arizona County Insurance Pool
(ACIP) to accomplish this.
Mr. Vlahovich stated that the strategic plan was being updated and
noted that a report card was being created to show the public the
progress the County had made since the strategic plan had been
Mr. Ortega said that there were many technology projects and that Mr.
Tyson Mock would be doing a presentation during a work session to
update the Board on all our current and future projects.
Mr. Vlahovich commented on the progress made by the Public Defender,
Legal Defender, and Indigent Defense Coordinator on working together to
reduce the cost of contracting attorneys. He also discussed the light
pollution code and noted that it did not have to be reviewed by the
planning and zoning commission.
He said that staff was also working on the Envision 2020 plan.
The Board asked Mr. Vlahovich to review the data for the Envision 2020
plan as it had been a couple of years since the study was done and they
wanted to make sure all the information gathered was still relevant.
Ms. Rios gave an update on records management and retention countywide
and noted that a records management committee would be formed to ensure
Chairman English asked that the committee focus on digitizing records
and that a review of all current systems be done to ensure the best
systems were being used to store and search records.
Mr. Ortega discussed staff development and said that he would be
proposing investing in training for staff specifically in customer
Ms. Rios stated that she planned on holding the tax deed land auction
online this year to expand the number of bidders and streamline the
process for citizens.
The Board suggested a live auction be held before the online auction.
Mr. Ortega discussed the completion of the shooting range project and
noted that additional funds would be needed for the project’s
Mr. Vlahovich stated that both, Mr. Dave Seward, Procurement Director
and Mr. Marty Haverty, Solid Waste Management Director would be
retiring this year. He said that the position in Procurement would not
be filled and that both Senior Buyers would head the department.
Mr. Ortega said that the Solid Waste Management Director position would
be filled as that is a crucial part of County operations.
Mr. Vlahovich went over the Countywide Fire Ordinance and noted that
Mr. Norm Sturm, Emergency Services Coordinator, was working with the
Attorney’s Office on a new framework and would bring it back to
the Board for discussion and direction.
Mr. Ortega discussed several decision packages that would be going
before the Board to include: Security system for the County
Attorney's Office; Additional Offices for the Legal/Public Defender's
Office; Courthouse lighting in stairwells; and Freezers for vaccines
for the Health Department.
Chairman English called for a recess for lunch at 12:00 p.m.
Chairman English reconvened the meeting at 12:54 p.m.
Mr. Ortega reviewed the County's current financial position and went
over some scenarios on how to move forward. He said that there
was monies put aside for the jail expansion in order to deal with the
special needs population. He also noted that $3 million from 1/2
cent sales tax would be going towards roads.
Vice-Chairman Searle said that he supported the jail expansion.
Mr. Ortega noted that the costs for construction of the Melody Lane
Complex could be paid off this year at a cost of $3.1 million.